--- title: The Accounting Module - Payments description: This article will summarise the information and applications of the Accounting module of Kitchen CUT. --- [Skip to content](https://support.kitchencut.com/the-accounting-module#main-content) English Show submenu for translations [More support](https://support.kitchencut.com/kb-tickets/new?hsLang=en) ![KC-H-18.jpg\]](https://support.kitchencut.com/hs-fs/hubfs/KC-H-18.jpg?height=40&name=KC-H-18.jpg) - [Contact Us](https://www.kitchencut.com/contact-us) Open main navigation Close main navigation - [Contact Us](https://www.kitchencut.com/contact-us) - English Show submenu for translations - [More support](https://support.kitchencut.com/kb-tickets/new) - Jump to kitchencut.com Jump to kitchencut.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [F+B Engine | Support Center](https://support.kitchencut.com/?hsLang=en) 2. [ACCOUNTING](https://support.kitchencut.com/accounting?hsLang=en) # The Accounting Module - Payments ## This article will summarise the information and applications of the Accounting module of Kitchen CUT. The **Accounting module** is available for clients on the **Essentials, Essentials+ and Ultimate** Kitchen CUT plans. It includes up to two tabs: - **Payments** (included by default) - **Cash** (optional add-on — for more information, contact your Account Manager or email support@kitchencut.com) This article focuses on the **Payments** tab, which allows you to track and manage **invoices** and **credit records** in line with supplier purchases. --- #### How to Access Navigate to: `Accounting > Payments` --- #### 📋 Overview of the Payments Section When you access the **Payments** tab, you’ll see four key sub-sections: --- ### 📊 Purchase Summary This is a reporting tool that allows you to **filter and summarise approved purchases** by: - Outlet - Class (e.g. Food, Beverage, Consumables) - Supplier - Date Range ![](https://support.kitchencut.com/hs-fs/hubfs/Screenshot%202020-04-08%20at%2012.31.31.png?width=570&name=Screenshot%202020-04-08%20at%2012.31.31.png) Use this to analyse purchasing trends or extract data for reconciliation purposes. --- ### 🧾 New Purchases This section captures invoice and credit records that originate from the **Ordering module**.![](https://support.kitchencut.com/hubfs/Screenshot%202020-04-09%20at%2000.15.37.png) - When a **Delivery** is confirmed, an **Invoice record** is automatically created here. - When a **Return** is processed (depending on the reason configured), a **Credit record** may also appear. > 🗂 These records are **separated from the Ordering module**, allowing you to manage and approve invoices independently — useful for finance teams or approvers. --- ### ✅ Approved Once invoices or credits have been reviewed and **verified**, they can be marked as **Approved**. - Compare Kitchen CUT data against the **supplier’s actual invoice**. - Investigate any discrepancies (e.g. quantity mismatches, pricing errors). - Make amendments where needed before approving. > ✔️ Approval confirms that the record is accurate and ready for payment. --- ### 💸 Paid Use this tab to log **paid invoices** and **settled credit notes**. - This section is optional — it’s not linked to your banking, but serves as a tracking tool. - Move approved invoices to **Paid** to reflect settlement and maintain accurate payment records. --- #### Exporting Purchase Records At any stage — whether in **New Purchases**, **Approved**, or **Paid** — you can export records using the **Do with Selected**dropdown in the bottom-right of the page. - Multi-select invoices - Choose from various export formats (CSV, XLSX, PDF) This is useful for reconciling externally or sharing with accounting teams. --- #### 💡 Best Practices - 🧮 Regularly review and approve invoices to maintain accurate payment tracking - 📤 Export records at month-end for internal reporting or external finance teams - ❗ Always investigate discrepancies before approving invoices - 📁 Use the Paid tab as a ledger reference to understand what’s been settled --- #### ❓FAQs **Do I need to approve invoices before moving them to Paid?** Yes. Only invoices that have been verified should be marked as Paid. **Can I delete invoice records from the Payments tab?** No — but you can archive or amend them depending on your user permissions. Contact support for guidance if unsure. **What if I don’t use the Paid tab?** That’s fine — using the Paid tab is optional. Many clients use the Approved tab alone to reconcile with external accounting software. --- ### 🆘 Need Help? 📧 **Email Support**: support@kitchencut.com 📝 **Submit a Ticket**: [Submit a ticket](https://support.kitchencut.com/kb-tickets/new?hsLang=en)         - [WHAT'S NEW?](https://support.kitchencut.com/whats-new?hsLang=en) - [PRODUCTS](https://support.kitchencut.com/products?hsLang=en#main-content) - [Creation & Deletion](https://support.kitchencut.com/products?hsLang=en#creation-deletion) - [Product Management](https://support.kitchencut.com/products?hsLang=en#product-management) - [Product Information](https://support.kitchencut.com/products?hsLang=en#product-information) - [SUPPLIERS](https://support.kitchencut.com/suppliers?hsLang=en#main-content) - [Connections](https://support.kitchencut.com/suppliers?hsLang=en#connections) - [Pricelists](https://support.kitchencut.com/suppliers?hsLang=en#pricelists) - [ORDERING](https://support.kitchencut.com/ordering?hsLang=en#main-content) - [Suppliers](https://support.kitchencut.com/ordering?hsLang=en#suppliers) - [Placing Orders](https://support.kitchencut.com/ordering?hsLang=en#placing-orders) - [Deliveries](https://support.kitchencut.com/ordering?hsLang=en#deliveries) - [Lists](https://support.kitchencut.com/ordering?hsLang=en#lists) - [PAR Levels](https://support.kitchencut.com/ordering?hsLang=en#par-levels) - [INVENTORY](https://support.kitchencut.com/inventory?hsLang=en#main-content) - [Stock Take Video Series](https://support.kitchencut.com/inventory?hsLang=en#stock-take-video-series) - [Stock Taking](https://support.kitchencut.com/inventory?hsLang=en#stock-taking) - [Transfers](https://support.kitchencut.com/inventory?hsLang=en#transfers) - [Waste](https://support.kitchencut.com/inventory?hsLang=en#waste) - [Reporting](https://support.kitchencut.com/inventory?hsLang=en#reporting) - [MENU COSTING](https://support.kitchencut.com/menu-costing?hsLang=en#main-content) - [Recipes](https://support.kitchencut.com/menu-costing?hsLang=en#recipes) - [Menus](https://support.kitchencut.com/menu-costing?hsLang=en#menus) - [POS](https://support.kitchencut.com/pos?hsLang=en#main-content) - [Menu Items](https://support.kitchencut.com/pos?hsLang=en#menu-items) - [EPOS](https://support.kitchencut.com/pos?hsLang=en#epos) - [ECOMMERCE](https://support.kitchencut.com/ecommerce?hsLang=en#main-content) - [Digital Menus](https://support.kitchencut.com/ecommerce?hsLang=en#digital-menus) - [REVENUE](https://support.kitchencut.com/revenue?hsLang=en#main-content) - [Reports](https://support.kitchencut.com/revenue?hsLang=en#reports) - [ACCOUNTING](https://support.kitchencut.com/accounting?hsLang=en#main-content) - [Accountancy package integrations](https://support.kitchencut.com/accounting?hsLang=en#accountancy-package-integrations) - [TEAM](https://support.kitchencut.com/team?hsLang=en) - [SETTINGS](https://support.kitchencut.com/settings?hsLang=en#main-content) - [Team](https://support.kitchencut.com/settings?hsLang=en#team) - [Business](https://support.kitchencut.com/settings?hsLang=en#business) - [Sales](https://support.kitchencut.com/settings?hsLang=en#sales) - [Menu Costing](https://support.kitchencut.com/settings?hsLang=en#menu-costing) - [Revenue Outlets](https://support.kitchencut.com/settings?hsLang=en#revenue-outlets) - [EDUCATION USERS](https://support.kitchencut.com/education-users?hsLang=en) - [CENTRAL PRODUCTION UNIT (CPU)](https://support.kitchencut.com/central-production-unit-cpu?hsLang=en#main-content) - [CPU Products](https://support.kitchencut.com/central-production-unit-cpu?hsLang=en#cpu-products) - [CPU Production lists](https://support.kitchencut.com/central-production-unit-cpu?hsLang=en#cpu-production-lists) - [CPU as a supplier](https://support.kitchencut.com/central-production-unit-cpu?hsLang=en#cpu-as-a-supplier) - [KC Lite](https://support.kitchencut.com/kc-lite?hsLang=en#main-content) - [Getting Started](https://support.kitchencut.com/kc-lite?hsLang=en#getting-started) - [Products](https://support.kitchencut.com/kc-lite?hsLang=en#products) - [Menu Costing](https://support.kitchencut.com/kc-lite?hsLang=en#menu-costing) - [SUPPLIER GATEWAY](https://support.kitchencut.com/supplier-gateway?hsLang=en#main-content) - [Getting Started with the Supplier Gateway](https://support.kitchencut.com/supplier-gateway?hsLang=en#getting-started-with-the-supplier-gateway) - [Creating and Submitting Price Files to Customers](https://support.kitchencut.com/supplier-gateway?hsLang=en#creating-and-submitting-price-files-to-customers) - [Supplier Invoicing](https://support.kitchencut.com/supplier-gateway?hsLang=en#supplier-invoicing) - [Contact Us](https://www.kitchencut.com/contact-us) [![kitchencut.png](https://support.kitchencut.com/hs-fs/hubfs/KC_logoTransparent.jpg?width=722&height=156&name=KC_logoTransparent.jpg "kitchencut.png")](http://kitchencut.com) Kitchen CUT | F+B Engine Copyright © 2026, Kitchen CUT