--- title: Raising a Purchase Order description: Ordering is a fundamental, high priority, high frequency task, but it can get complex. --- [Skip to content](https://support.kitchencut.com/purchase-orders#main-content) English Show submenu for translations [More support](https://support.kitchencut.com/kb-tickets/new?hsLang=en) ![KC-H-18.jpg\]](https://support.kitchencut.com/hs-fs/hubfs/KC-H-18.jpg?height=40&name=KC-H-18.jpg) - [Contact Us](https://www.kitchencut.com/contact-us) Open main navigation Close main navigation - [Contact Us](https://www.kitchencut.com/contact-us) - English Show submenu for translations - [More support](https://support.kitchencut.com/kb-tickets/new) - Jump to kitchencut.com Jump to kitchencut.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [F+B Engine | Support Center](https://support.kitchencut.com/?hsLang=en) 2. [ORDERING](https://support.kitchencut.com/ordering?hsLang=en) 3. [Placing Orders](https://support.kitchencut.com/ordering?hsLang=en#placing-orders) # Raising a Purchase Order ## Ordering is a fundamental, high priority, high frequency task, but it can get complex. Kitchen CUT allows you to place structured, trackable purchase orders directly to your suppliers. Whether you're ordering ad hoc or from predefined lists, the process is designed to give you flexibility while maintaining control and visibility. --- ### How to Place an Order #### 1. Navigate to the Purchase Orders Tab Go to: `Ordering > Purchase Orders` --- #### 2. Click **Add New** In the top-right corner, click **Add New** to begin a new order.![Screenshot 2025-06-17 at 11.48.23](https://support.kitchencut.com/hs-fs/hubfs/Screenshot%202025-06-17%20at%2011.48.23.png?width=688&height=202&name=Screenshot%202025-06-17%20at%2011.48.23.png) Complete the following fields: - **Order Name** – We recommend naming by date (e.g. "10/07/2025") for easy reference. - **Revenue Outlet** – Select the outlet placing the order. - **Purchasing Class** – Choose the appropriate class (e.g. Food, Beverage, Consumables).![Screenshot 2025-06-17 at 11.49.42](https://support.kitchencut.com/hs-fs/hubfs/Screenshot%202025-06-17%20at%2011.49.42.png?width=688&height=333&name=Screenshot%202025-06-17%20at%2011.49.42.png) Click **Create** to begin building your order. --- #### 3. Add Products to the Order You can now add products in two ways: - **Manually search and add products** from your product catalogue - **Add products from a pre-created list** such as a production lists & Market Lists > πŸ“Œ *Note: If you're looking for guidance on Market Lists, please see How to Use Market Lists* Use the quantity fields to specify how much of each product you need. > πŸ“Œ **You can include products from multiple suppliers in the same purchase order**. When submitted, Kitchen CUT will automatically split the order and send the correct items to each supplier individually. --- #### 4. Add Order Notes (Optional) Scroll to the bottom of the page to enter any **notes** you'd like included in the order β€” e.g. delivery instructions or special requests. --- #### 5. Keeping the Order Open After creating the order, it will remain in **Open** status. This means: - You can return to the order and **add more products** at any time. - No notification is sent to the supplier until the order is formally submitted.![Screenshot 2025-06-17 at 11.50.44](https://support.kitchencut.com/hs-fs/hubfs/Screenshot%202025-06-17%20at%2011.50.44.png?width=688&height=273&name=Screenshot%202025-06-17%20at%2011.50.44.png) --- #### 6. Submit the Order to the Supplier When ready to send: 1. Tick the checkbox next to the purchase order. 2. Scroll down and open the **Do with selected** dropdown. 3. Select **Send to Supplier**.![Screenshot 2025-06-17 at 11.50.59](https://support.kitchencut.com/hs-fs/hubfs/Screenshot%202025-06-17%20at%2011.50.59.png?width=688&height=275&name=Screenshot%202025-06-17%20at%2011.50.59.png) The order will now: - Be marked as **Submitted** - Be sent to each contact accordingly (email or Gateway)![Screenshot 2025-06-17 at 11.52.05](https://support.kitchencut.com/hs-fs/hubfs/Screenshot%202025-06-17%20at%2011.52.05.png?width=688&height=274&name=Screenshot%202025-06-17%20at%2011.52.05.png) > πŸ“Œ For email suppliers, we recommend checking the [Email Order Status](https://support.kitchencut.com/email-order-status?hsLang=en) to confirm the order was delivered successfully. --- ### πŸ’‘ Best Practices - Use date-based naming for orders to make them easily identifiable. - Always verify the email status after submitting to ensure the supplier has received it. - Keep Open orders available for late additions, but avoid leaving them open for too long to prevent duplication. - Leverage mixed-supplier ordering to streamline your workflow β€” Kitchen CUT handles the split automatically. --- ### ❓FAQs **Can I add more products after submitting an order?** No β€” once submitted, the order cannot be modified. Create a new one if further items are needed. **Will my supplier receive the order automatically after I create it?** No β€” the order must be submitted via the **Send to Supplier** action for it to be received. **Can I duplicate a previous order?** Yes β€” from the `Purchase Orders` tab, use the **Actions \> Repeat Order**Β function to copy a past order. --- ### πŸ†˜ Need Help? πŸ“§ **Email Support**: support@kitchencut.com πŸ“ **Submit a Ticket**: Submit a ticket Β  - [WHAT'S NEW?](https://support.kitchencut.com/whats-new?hsLang=en) - [PRODUCTS](https://support.kitchencut.com/products?hsLang=en#main-content) - [Creation & Deletion](https://support.kitchencut.com/products?hsLang=en#creation-deletion) - [Product Management](https://support.kitchencut.com/products?hsLang=en#product-management) - [Product Information](https://support.kitchencut.com/products?hsLang=en#product-information) - [SUPPLIERS](https://support.kitchencut.com/suppliers?hsLang=en#main-content) - [Connections](https://support.kitchencut.com/suppliers?hsLang=en#connections) - 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