Ordering is a fundamental, high priority, high frequency task, but it can get complex.
Kitchen CUT allows you to place structured, trackable purchase orders directly to your suppliers. Whether you're ordering ad hoc or from predefined lists, the process is designed to give you flexibility while maintaining control and visibility.
How to Place an Order
1. Navigate to the Purchase Orders Tab
Go to:Ordering > Purchase Orders
2. Click Add New
In the top-right corner, click Add New to begin a new order.
Complete the following fields:
-
Order Name – We recommend naming by date (e.g. "10/07/2025") for easy reference.
-
Revenue Outlet – Select the outlet placing the order.
-
Purchasing Class – Choose the appropriate class (e.g. Food, Beverage, Consumables).
Click Create to begin building your order.
3. Add Products to the Order
You can now add products in two ways:
-
Manually search and add products from your product catalogue
-
Add products from a pre-created list such as a production lists & Market Lists
📌 Note: If you're looking for guidance on Market Lists, please see How to Use Market Lists
Use the quantity fields to specify how much of each product you need.
📌 You can include products from multiple suppliers in the same purchase order. When submitted, Kitchen CUT will automatically split the order and send the correct items to each supplier individually.
4. Add Order Notes (Optional)
Scroll to the bottom of the page to enter any notes you'd like included in the order — e.g. delivery instructions or special requests.
5. Keeping the Order Open
After creating the order, it will remain in Open status. This means:
-
You can return to the order and add more products at any time.
-
No notification is sent to the supplier until the order is formally submitted.
6. Submit the Order to the Supplier
When ready to send:
-
Tick the checkbox next to the purchase order.
-
Scroll down and open the Do with selected dropdown.
-
Select Send to Supplier.
The order will now:
-
Be marked as Submitted
-
Be sent to each contact accordingly (email or Gateway)
📌 For email suppliers, we recommend checking the Email Order Status to confirm the order was delivered successfully.
💡 Best Practices
-
Use date-based naming for orders to make them easily identifiable.
-
Always verify the email status after submitting to ensure the supplier has received it.
-
Keep Open orders available for late additions, but avoid leaving them open for too long to prevent duplication.
-
Leverage mixed-supplier ordering to streamline your workflow — Kitchen CUT handles the split automatically.
❓FAQs
Can I add more products after submitting an order?
No — once submitted, the order cannot be modified. Create a new one if further items are needed.
Will my supplier receive the order automatically after I create it?
No — the order must be submitted via the Send to Supplier action for it to be received.
Can I duplicate a previous order?
Yes — from the Purchase Orders tab, use the Actions > Repeat Order function to copy a past order.
🆘 Need Help?
📧 Email Support: support@kitchencut.com
📝 Submit a Ticket: Submit a ticket