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How to set and use PAR levels

This guide shows how to create PAR levels for your products and use the PARs dashboard to place orders based on these.

This guide is for system administrators responsible for setting up PAR levels (Periodic Auto-Replenishment) for their organisation’s products. PAR levels help streamline ordering by identifying when stock levels are below the required threshold.

🎥 Video Guide

Watch the short walkthrough below for a step-by-step guide to setting up PAR levels on your Kitchen CUT system.Screenshot 2023-05-02 at 11.44.45

What Are PAR Levels?

PAR stands for Periodic Auto-Replenishment. It allows you to:

  • Set minimum and maximum stock levels for each product

  • Generate ordering suggestions based on current stock data

  • Receive low stock notification

  • Maintain consistent stock levels for fast-moving or critical items

📝 Note: Kitchen CUT does not auto-generate or auto-send orders from PARs — it simply suggests what to reorder based on your setup.

Who Should Use PARs?

This feature is designed for administrators or site-level managers who are responsible for:

  • Stock consistency

  • Managing high-turnover products

  • Reducing under- or over-ordering

  • Creating production or market lists for ordering

Key Capabilities of PARs

  • Assign Minimum (when to reorder) and Maximum (target stock level) thresholds

  • View system-generated suggestions within the ordering interface

  • Add PAR items directly into Purchase Orders or Production Lists

  • Monitor and update PAR levels as usage patterns change

💡 Best Practices

  • Apply PAR levels to frequently ordered or perishable items first

  • Regularly review product usage and adjust min/max levels accordingly

  • Combine PARs with accurate stock takes for the most reliable suggestions

  • Use PAR lists as a foundation for weekly market or production orders

  • Don’t set maximum levels too high — avoid tying up capital in slow-moving stock

❓FAQs

Will the system send an order automatically if my stock is below the PAR level?
No — Kitchen CUT will generate ordering suggestions, but orders must be created and submitted manually.

Can I assign PARs to any product?
Yes — PAR levels can be assigned to any active product in your system.

Where do I view PAR suggestions?
Suggestions appear within the Ordering > PARs section and can be used to populate new purchase orders.

Can I update PAR levels in bulk?
Currently, PAR levels are set individually per product. For bulk management options, contact your support representative.

🆘 Need Help?

📧 Email Support: support@kitchencut.com
📝 Submit a Ticket: Submit a ticket