--- title: Operating Stock description: This article discusses how to generate and interpret Operating Stock Reports found in the Inventory Module. --- [Skip to content](https://support.kitchencut.com/operating-stock-1#main-content) English Show submenu for translations [More support](https://support.kitchencut.com/kb-tickets/new?hsLang=en) ![KC-H-18.jpg\]](https://support.kitchencut.com/hs-fs/hubfs/KC-H-18.jpg?height=40&name=KC-H-18.jpg) - [Contact Us](https://www.kitchencut.com/contact-us) Open main navigation Close main navigation - [Contact Us](https://www.kitchencut.com/contact-us) - English Show submenu for translations - [More support](https://support.kitchencut.com/kb-tickets/new) - Jump to kitchencut.com Jump to kitchencut.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [F+B Engine | Support Center](https://support.kitchencut.com/?hsLang=en) 2. [INVENTORY](https://support.kitchencut.com/inventory?hsLang=en) 3. [Reporting](https://support.kitchencut.com/inventory?hsLang=en#reporting) # Operating Stock ## This article discusses how to generate and interpret Operating Stock Reports found in the Inventory Module. The **Operating Stock Report** provides a detailed breakdown of stock activity across your outlet(s), allowing you to compare theoretical and actual stock levels, identify variances, and investigate potential operational issues. It is a key reporting tool for spotting gaps in stock tracking such as unmapped sales, missed deliveries, or unreported wastage. --- ### How to Access the Report Navigate to:   `Inventory > Stock > Operating Stock` **OR** View OPS of a specified period using the actions drop-down located next to the period.![Screenshot 2025-06-26 at 16.27.03](https://support.kitchencut.com/hs-fs/hubfs/Screenshot%202025-06-26%20at%2016.27.03.png?width=688&height=223&name=Screenshot%202025-06-26%20at%2016.27.03.png) --- ### ⚙️ Report Setup Options Before generating the report, you can customise the output using the following filters:![Screenshot 2025-06-26 at 16.33.35](https://support.kitchencut.com/hs-fs/hubfs/Screenshot%202025-06-26%20at%2016.33.35.png?width=688&height=223&name=Screenshot%202025-06-26%20at%2016.33.35.png) - **Revenue Outlet** – Select the specific outlet(s) you wish to report on - **Revenue Class** – Choose the relevant purchasing class (e.g. Food, Beverage, Consumables) - **Search Criteria** – Choose whether to view data by: - **Stock Period** (defined in your inventory cycle) - **Custom Date Range** - **Period Start / Date Range** – Enter the stock period or start/end dates depending on the above selection - **Search Factor** – Optional refinement to narrow down results - **Item Type Filter** – Choose whether to display: - Products - Recipes - Sub-recipes --- ### Report Structure The report is presented as a **column-based breakdown**, grouped in the following order: 1. **Outlet** 2. **Category** 3. **Individual line items** (products, recipes, or sub-recipes) Each row displays the following data: - **Opening Stock Value -** The stock valuation at the time of the opening count. - **Deliveries -** Any confirmed deliveries that fall within the defined period**.** - **Transfers -** Any completed[transfers](https://support.kitchencut.com/record-transfers?hsLang=en) between revenue outlets. - **Wastage -** [Wastage](https://support.kitchencut.com/tracking-wastage?hsLang=en) recorded on Kitchen CUT. - **Usage -** Depletion from EPOS sales - **Theoretical Closing Stock -** The expected stock valuation. - **Actual Closing Stock -** The stock valuation at the time of the closing count. - **Variance** - Between theoretical and actual![Screenshot 2025-06-26 at 16.37.14](https://support.kitchencut.com/hs-fs/hubfs/Screenshot%202025-06-26%20at%2016.37.14.png?width=688&height=282&name=Screenshot%202025-06-26%20at%2016.37.14.png) --- ### 🛠️ Customising the Report View - Use the **Adjust Table View** dropdown to hide or show specific columns as needed.![Screenshot 2025-06-26 at 16.38.26](https://support.kitchencut.com/hs-fs/hubfs/Screenshot%202025-06-26%20at%2016.38.26.png?width=688&height=209&name=Screenshot%202025-06-26%20at%2016.38.26.png) - This allows you to simplify the output or focus on specific areas (e.g. wastage, variance). --- ### Live Theoretical Calculations - If you select an **open stock period**, the report will calculate theoretical figures **live**, up to the **last uploaded sales record**. - This is particularly useful for ongoing performance checks before a period is closed. --- ### 🧠 What the Report Helps You Identify This report is a valuable operational tool for detecting: - **Unmapped sales items** (causing underreported usage) - **Deliveries not yet accepted** (appearing as missing stock) - **Missing or incomplete wastage reporting** - **Unexpected variances in theoretical vs. actual closing stock** - **Incorrect inventory settings** across classes or outlets --- ### 💡 Best Practices - Focus on high-variance categories or products — these often highlight underlying system or operational issues. - Encourage teams to regularly update deliveries and submit wastage correctly to improve report accuracy. - Use filters and view customisation to tailor reports to different outlet managers or stock controllers. --- ### ❓FAQs **Can I export the Operating Stock Report?** Yes — use the export button at the top of the report to download a copy in Excel format. **Why are some theoretical closings inaccurate?** Check for missing mappings, unconfirmed deliveries, or missing sales data uploads. **Does the report update automatically?** Yes — theoretical data updates in real time for open periods, based on the latest available sales and stock entries. --- #### 🆘 Need Help? 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