--- title: How to Record Petty Cash Spend description: This article details how to make adjustments for your petty cash spend in Kitchen Cut. --- [Skip to content](https://support.kitchencut.com/how-to-record-petty-cash-spend#main-content) English Show submenu for translations [More support](https://support.kitchencut.com/kb-tickets/new?hsLang=en) ![KC-H-18.jpg\]](https://support.kitchencut.com/hs-fs/hubfs/KC-H-18.jpg?height=40&name=KC-H-18.jpg) - [Contact Us](https://www.kitchencut.com/contact-us) Open main navigation Close main navigation - [Contact Us](https://www.kitchencut.com/contact-us) - English Show submenu for translations - [More support](https://support.kitchencut.com/kb-tickets/new) - Jump to kitchencut.com Jump to kitchencut.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [F+B Engine | Support Center](https://support.kitchencut.com/?hsLang=en) 2. [ACCOUNTING](https://support.kitchencut.com/accounting?hsLang=en) # How to Record Petty Cash Spend ## This article details how to make adjustments for your petty cash spend in Kitchen Cut. If you’ve had to dip into the **petty cash jar** for a last-minute supermarket run or any ad-hoc purchase, it’s important this spend is **recorded accurately** to reflect in your **Cost of Sales**. This is done by creating a manual adjustment record in the **Accounting** module. --- ### 🧭 How to Record a Petty Cash Adjustment ### Step 1: Navigate to `Accounting > Payments > New Purchases` --- ### Step 2: Click **Add New Invoice**![](https://support.kitchencut.com/hubfs/Screenshot%202022-02-17%20at%2009-23-05-png.png) On the invoice creation page, choose the option: > **Create Adjustment from Petty Cash** --- ### Step 3: Complete the Top Section![](https://support.kitchencut.com/hubfs/Screenshot%202022-02-17%20at%2009-28-44-png.png) - **Reference** (optional) - **Supplier** (optional) - **Date**, **Class**, and **Outlet** (required) These details help categorise the expense for reporting purposes. --- ### Step 4: Add Your Items You can now manually enter the items you purchased: - **Free-text entry** – not limited to items already in your system - Enter **item name**, **quantity**, **price**, and **VAT %** - Add as many items as needed to this single record > ✏️ *You can also include a note explaining the nature of the spend (optional but helpful for future reference).* --- ### Step 5: Finalise the Entry Depending on your user permissions, you can:![](https://support.kitchencut.com/hubfs/Screenshot%202022-02-17%20at%2009-42-40-png.png) - Click **Save as Draft** – for approval by a senior user - Or **Save and Approve** directly, if your access level permits Once saved and approved, this petty cash spend will be included in performance reporting. --- ### 📊 Where Does This Appear? The spend will show in the: - **Performance Module** → **GP Performance Report** - It will be factored into **Total Purchases**, affecting your **COGS (Cost of Goods Sold)** You can view this in the **table breakdown** at the bottom of the GP Performance Report.![](https://support.kitchencut.com/hubfs/Screenshot%202022-02-17%20at%2009-54-33-png.png) --- ### ⚠️ Important Notes - **Petty cash spend does not affect your stock system.** These items are not added to inventory or counted into theoretical stock holding. - The assumption is that petty cash purchases are for **immediate use**, and won’t remain in stock long enough to justify being counted in or out. - If some of this stock **is still held at the end of the stock period**, you may count it under the product it replaced so it reflects in your **closing stock value**. --- ### 💡 Best Practices - Always label petty cash records clearly with **notes or references** to avoid confusion in reporting. - Assign the correct **class and outlet** to keep COGS reporting accurate. - Avoid using petty cash for high-volume or repeat purchases — use standard ordering processes instead. --- ### ❓FAQs **Do I need to list actual products from my system?** No — petty cash entries are free-text and not tied to your system catalogue. **Will this update my inventory?** No — this is a financial adjustment only and won’t affect stock levels or theoretical stock calculations. **What if I still have petty cash items in stock at the period close?** Count them as if they were the intended replacement product to ensure they’re included in the **closing stock value**. --- ### 🆘 Need Help? 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