How to record Petty Cash spend

This article details how to make adjustments for your petty cash spend in Kitchen Cut.

If you're popping down to the local supermarket for a last minute top-up because of an unexpectedly busy shift, or you've had to dip into the petty cash jar for any other purpose, it's important that you record this expenditure and it is reflected in your Cost of Sales. 

To do this you will create a manual record of the purchase in the Accounting module. 

Go to Accounting > Payment > New Purchases, and select 'Add new invoice'.

Then, select 'Create adjustment from petty cash' and fill in the details at the top of the page.
*Note, the Reference and Supplier are non-essential fields here.

Then add the items you purchased. This is a free-text entry, so is not limited by the products on your Kitchen Cut system. You can Type whatever you need, enter the quantity purchased, the price and the vat percentage. You can add as many items as necessary to this single record.

You can include a note here - this is a non-essential field, but may be useful for future reference to include an explanation of this expense here. You can then select Create. Depending on user level you may Save as Draft, where a more senior user will then need to Approve this record, or you may be able to Save and Approve directly. 

Once you select Create, this expenditure will factor into your Total Purchases in Performance Reports. If you take a look at the GP Performance report, this will form part of your COGS, and you can see this detailed in the table at the bottom of the page:

*Please note, recording petty cash expenditure has no effect on the stock system in Kitchen Cut - it essentially skips over this entirely, just applying the cost to the bottom line. The understanding is that if you're buying stock with petty cash that it likely won't be large amounts and will typically be for immediate use, so you won't be holding onto it for long. This means we don't check this stock into our inventory, and wouldn't see it reflected in our Theoretical Stock holding. If you are still holding 'petty cash stock' at the end of a stock period you can count this as the product it was intended to replace, in order to reflect in your closing stock value.