How to add a new supplier

How to create or add a new supplier to your Kitchen CUT

In This Article:

Accurate supplier information is vital for smooth ordering, invoice management, and stock tracking. This guide walks you through adding a new supplier to your Kitchen CUT system.

Step-by-Step: Adding a Supplier

Go to: Suppliers > Manage Suppliers > Create New Supplier
Fill in the following fields:

Supplier Name – The official name of the supplier
Contact Name – Main point of contact (optional but helpful)
Contact Email – For communications
Phone Number – Primary contact number
Address – Full delivery or billing address
Delivery Days – Checkboxes for the days they deliver
Payment Terms – e.g., “30 days from invoice”
Order Email - An important requirement. This is where orders will be delivered to the supplier.
Assigned Outlets – Select one or more outlets this supplier serves
Supplier Code – Internal or external reference code (if applicable)
Category – Helps organise suppliers by type (e.g. Dairy, Produce)
Notes – Any special instructions, contact preferences, or terms
*Please note that the 'Send email to supplier for order acceptance' checkbox is essential to ensure that your suppliers receive your orders.*

3. Click ‘Save’ to finalise.

Best Practices

✅ Keep supplier contact details up to date

✅ Archive suppliers that are no longer active

✅ Ensure products are assigned to the correct supplier for accurate ordering

✅ Use categories to organise your supplier list more efficiently

Frequently Asked Questions

❓ What if a supplier serves multiple outlets?

You can assign a supplier to multiple outlets during setup. Simply tick all relevant outlets under Assigned Outlets.

❓ Can I edit a supplier after it’s been created?

Yes, navigate to Suppliers > Manage Suppliers, find the supplier, and click Edit to update their details.

❓ What happens if I archive a supplier?

The supplier will no longer appear in the active supplier list or ordering options, but the record is retained and can be restored if needed.

❓ Why should I use supplier categories?

Categories help you organise and filter suppliers by the type of goods they provide, improving searchability and reporting.

❓ How do I add a temporary or seasonal supplier?

Create them the same way as a regular supplier. Just remember to archive them when no longer in use.

Need Assistance?

If you run into issues or have questions:

📩 Submit a support ticket
📧 Email: support@kitchencut.com